SECRETARY

Responsibilities:

 

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”

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  • Oversees the administrative needs of the chapter

    • Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”

    • Ensures that all insurance requirements are met

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  • Oversees membership officer position to: 

    • Ensure that chapter members have current national H.O.G. memberships 
    • Maintain annual Chapter Membership Enrollment Form and Release on file for each member
    • Ensure that the most current officer and chapter address information is on file with H.O.G.
    • Enroll new chapter members
    • Administers annual chapter member renewal process

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  • Submits the following forms/reports to H.O.G.:
    • H.O.G. Chapter Charter Application (once a year, by January 31)
    • Other reports and forms as requested

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  • Obtains, files and maintains records of all insurance forms, including release and injury report forms

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  • Administers the annual chapter business meeting

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  • If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney)

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ACTIVITIES OFFICER

Responsibilities:

 

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”

  • Oversees the administration of chapter events

  • Recruits and instructs volunteers for chapter activities ​​

    • Suggestion: Survey chapter members on the types of activities that interest them, and ask if they are willing to volunteer. If and when those activities are held, notify the members who showed a special interest

  • Ensures that all insurance concerns and requirements are met for chapter events

  • Oversees the collection of appropriate release forms for chapter events

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  • Assists the director and Secretary with the implementation of the Risk Management program, including procurement of insurance and release forms