SECRETARY

Responsibilities:

 

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”

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  • Oversees the administrative needs of the chapter

    • Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”

    • Ensures that all insurance requirements are met

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  • Oversees membership officer position to: 

    • Ensure that chapter members have current national H.O.G. memberships 
    • Maintain annual Chapter Membership Enrollment Form and Release on file for each member
    • Ensure that the most current officer and chapter address information is on file with H.O.G.
    • Enroll new chapter members
    • Administers annual chapter member renewal process

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  • Submits the following forms/reports to H.O.G.:
    • H.O.G. Chapter Charter Application (once a year, by January 31)
    • Other reports and forms as requested

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  • Obtains, files and maintains records of all insurance forms, including release and injury report forms

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  • Administers the annual chapter business meeting

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  • If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney)

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EDITOR

Responsibilities:

 

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”

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  • Authors, edits and facilitates the distribution of chapter publications, including the chapter newsletter

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  • Presents any chapter publications (written, electronic, oral, etc.) to the sponsoring dealer for approval prior to their use ​

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  • Organizes and assembles written material for the chapter

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  • Submits chapter events on-line at members.hog.com for listing on the Chapter Events List

 

  • Submits chapter suggestions to the Chapter Officer News®

 

  • Informs chapter members of chapter activities by printing them in the chapter newsletter

 

  • Work with Chapter Webmaster to ensure the same information is being communicated to all chapter members.

 

  • Promotes H.O.G.’s fun, family-oriented philosophy in all chapter publications

 

  • Sends a copy of all publications to the H.O.G. office

 

  • The Editor may: Select information from the Chapter Officer News, Hog Tales and Enthusiast® and reprint it in the chapter newsletter.

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