DIRECTOR
Responsibilities:
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Works with the sponsoring dealer to uphold the “Annual Charter for H.O.G. Chapters” and H.O.G. operating policies
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Assumes overall responsibility for the administration of the H.O.G. chapter and implementation of Harley Owners Group policies
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Signs annual H.O.G. Chapter Charter Application and ensures it is received in H.O.G. office by January 31
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If chapter is incorporated, ensures chapter complies with all corporate state annual filing requirements
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Promotes H.O.G. and the H.O.G. chapter to potential members ï‚· Conducts chapter meetings
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Coordinates chapter officer responsibilities
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Ensures that risk management requirements set forth by the Chapter Insurance program, including procurement of necessary release forms, are met for all chapter activities
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Verifies that chapter T-shirt guidelines are followed
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Ensures that all trademark requirements are met
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Ensures that chapter merchandise orders are supplied to the sponsoring dealer
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Ensures Chapter Officer News® is available to all fellow officers
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Routes H.O.G. correspondence to fellow officers and to membership, as requested
SECRETARY
Responsibilities:
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Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
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Oversees the administrative needs of the chapter
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Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”
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Ensures that all insurance requirements are met
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Oversees membership officer position to:
- Ensure that chapter members have current national H.O.G. memberships
- Maintain annual Chapter Membership Enrollment Form and Release on file for each member
- Ensure that the most current officer and chapter address information is on file with H.O.G.
- Enroll new chapter members
- Administers annual chapter member renewal process
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- Submits the following forms/reports to H.O.G.:
- H.O.G. Chapter Charter Application (once a year, by January 31)
- Other reports and forms as requested
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- Obtains, files and maintains records of all insurance forms, including release and injury report forms
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- Administers the annual chapter business meeting
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- If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney)
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